Time & Expense Software

Track staff time and their expenses relating to specific customers and/or projects with Aestiva Time and Expense. We’ll give you an inside look at how we’ll assemble your solution, and show you why you want a system from Aestiva.
Time and Expense Software – Enterprise Systems
Aestiva Time and Expense can be installed for the entire enterprise. Aestiva delivers:
  • Multi-Lingual and Multi-Currency Time and Expense Systems
  • Distributed Systems (Servers installed around the world)
  • Scaling to Over 100,000 Users
  • Solutions Hosted In-House or 100% Outsourced
  • Deployment Planning and Opportunity Consulting
Aestiva’s Time and Expense Systems have low-IT overhead and can be deployed quickly. Our “simple-is-better” design philosophy matches well with the goals of Aestiva’s enterprise customers.

Use the chart below to quickly compare Aestiva Time & Expense with other related products from Aestiva.
  • ​Up-front pricing.
  • Track employee time, expenses, jobs, and more.
  • Built-in reporting system. Create your own reports.
  • Installs on your server. No rental fees.
  • No software to install on user desktops.
  • Systems-Integration ready.
  • Delivered fast.

Time & Expense Software Extensions

Here is a partial (alphabetical) list of features that can be added to Aestiva Time & Expense.
Accrual Calculators 
​The base system includes an electronic time sheet with the ability to apply time to leave and different charge accounts. Perhaps you want to also display the leave accruals for each user, their comp time, and more.
Credit Card Expenses Upload – Corporate
​Admin ability to import credit card information into expense system so they are automatically applied to user expense reports.
Credit Card Expenses Upload – End-User 
​User ability to import credit card information into expense form.
International Support
User ability to set expense report currency, submit expenses in any currency, and/or view system in different languages.
Invoicing Tools
​Our production department can add tools to generate invoice or other kinds of payment request vouchers using data on time sheets and expense reports merged with certain user-specific rate information.
Leave Request Form
​This product can be merged with Aestiva Leave Request, an Aestiva product for requesting, approving, and processing leave requests. Call for details. Ask about our multi-product discounts.
Job/Tasks Lookups 
​The base product includes user-based and department-based jobs. Our production department can add or change the way jobs are displayed and/or selected on staff time sheets
Off-line Form Import 
​The ability for the user to import spreadsheets directly into Time Sheets or Expense Reimbursement forms.
Overtime Calculators
​Our production department can add to staff time sheets OT (overtime) calculations and display overtime history, and add the administrator components for entering user-specific information, if/when needed.
Expense Policy Flagging
​Ability to flag expense reimbursements and/or follow special approval flows for expenses that are out-of-policy.
Pre-travel Request Form 
​Ability to submit pre-travel requests. (See Aestiva Travel and Expense.)
Receipt Imaging – By eFax 
​Allows expense requests to be processed via fax requests.
Receipt Imaging – By email
Allows expense requests to be processed via email requests (cell phone with camera or desktop with scanned receipts required).
Special Layouts
​Our production department has the ability to make major changes to the layout of time sheet forms. We can add reportable custom fields, change how fields or ordered and organized on the screen, change the time sheet period (note that time can be submitted weekly and still be reported/exported bi-weekly, monthly, etc.), and change the time sheet layout to conform to specific branding needs.
​Spot Check Tool
​Expense Report enforcement tool to enhance expense report compliance.

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