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Travel & Expense Software
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Aestiva Travel and Expense automates two processes; first, it automates the submission of travel requests and their approval. Then it automates the expense reports written after travel, their approval, and the processing of approved expense reports.
Best of all, this solution is from Aestiva, world-leaders in paperwork automation. We can use your paper or spreadsheet designs, add special integration with accounting or ACH, and satisfy just about any request. Travel and Expense Software – Enterprise Systems
Aestiva Travel and Expense can be installed for the entire enterprise. Aestiva delivers:
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A basic system includes:
Pre-Travel Expense Report
Post-Travel Expense Report
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Travel & Expense Software Extensions
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This Travel and Expense Software product may be extended with a wide variety of expense management add-ons and extensions:
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Booking Service Integration
The ability to connect and/or integrate with an external booking agency or service. |
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Credit Card Upload – Corporate
Admin ability to import credit card information into your expense report software system so they are automatically applied to user expense reports. |
Credit Card Upload – End-User
Ability to import credit card information directly into an expense report. |
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Off-line Form Import
The ability for the user to import spreadsheets directly into their Travel Request and Expense Report screens. |
Policy Flagging
Ability to flag expense reimbursements and/or follow special approval flows for expense reports that are out-of-policy. |
Receipt Imaging – By eFax
Allows expense approval requests to be processed via fax requests. |
Receipt Imaging – By email
Allows expense approval requests to be processed via email requests (cell phone with camera or desktop with scanned receipts required). |
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General Information
About Travel and Expense Software
Travel and Expense Software, also known as Expense Management Software, streamlines expense reports related to business travel and reimbursement. Some Travel and Expense Software systems also manage pre-travel requests in addition to automating the expense report process.The Aestiva Travel and Expense Software product automates both processes. If you only need to automate the process of submitting, approving, and processing expense reports then you will want to look at the Expense Report Software product. The Forms Behind a Travel and Expense Software Solution When automating pre-travel requests and expense reports, you’ll want to use two electronic forms. In some ways, a Travel and Expense Software product is two products in one; an Expense Report Software product and a Pre-travel Request Software product. You’ll have a pre-travel request form for submitting, approving, and processing pre-travel requests, and an expense request form for submitting, approving, and processing expense reports.The setup of the Travel and Expense Software will include the design of both forms and the definition of both processes. The two are related, since pre-travel requests appear on related expense reports. The Travel and Expense Software will contain both forms. Ease of Use in Travel and Expense Software Systems Like all Travel and Expense Software environments, your Expense Management Software solution must be easy to use and streamlined. This is why Aestiva has the business process automation to design your electronic forms to meet your specific needs, and why we always assemble to order.Thankfully, as a world-leading business process automation firm, we have special technology built into the Travel and Expense Software to make designs and re-designs possible and efficient. It is an integral part of every Travel and Expense Software deployment. |
A Travel and Expense Software Product You Can Trust
Aestiva is a leading provider of Business Process Automations. Aestiva sells Travel and Expense Software systems to small, medium, and large organizations. Whether you need a Travel and Expense Report Software system for five or five thousand users, we can help. Why SaaS-based Travel and Expense Software Is Poor Expense Management About half of all Travel and Expense systems today are sold under a SaaS pricing model where you pay repeatedly, every year, for the Travel and Expense Software product.The premise of buying a Travel and Expense Software product with an annually recurring fee is based on the false assumption you get 100% IT outsourcing with a SaaS that you cannot get when you buy the Travel and Expense Software product.If you want 100% IT outsourcing of a Travel and Expense Software solution there is no need for SaaS. Instead, you buy a Travel and Expense Software product from Aestiva and host it at an Aestiva-approved hosting provider of Travel and Expense Software. Instead of paying tens of thousands of dollars per year on SaaS you pay for the hosting and Aestiva Support separately. Your costs after year can go down by 80%. It’s ironic so many buyers of Travel and Expense Software do not practice better spend management. Why Your Expense Report Software May Just Be The Beginning Aestiva sells software other than Travel and Expense Software. Many Aestiva customers, after they invest in automating an expense report process with an Aestiva Travel and Expense system, buy other products from Aestiva. An investment in a Travel and Expense Software product opens the door to more automations. Aestiva also sells Purchasing systems, Asset and Inventory software, HR Software systems, and much more. Of course, at this time you may want to focus on getting a great Travel and Expense Report Software product, but keep in mind, this may just be the beginning. |
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